An incoming PO is counted as reliable even after its due date passes, causing false availability or missed reorders.
First workflow from A$4,900 ex GST, with 12 months of support for the agreed implementation. Scope and pricing →
Keep incoming stock separate from sellable stock. Do not treat a stale expected date as confirmation. No automatic new PO without approved authority.
Partial delivery; cancelled PO; changing lead time; disputed received quantity; stale supplier status.
Uncertain inputs go to an assigned owner with the source, reason and next decision. Failed writes are reconciled before retrying, so a recovered connection does not create a duplicate order, payment or stock movement.
Late inbound units; emergency freight spend; double orders; time to identify supply risk.
Sample representative work before the build, including difficult cases. Compare the same task mix after launch; include review, exception handling and system upkeep in the time used.
Map the first input, the final accepted result and who can approve it. Agree source systems, read/write access, rules, exception ownership and acceptance checks. Run representative normal, failure and recovery cases before expanding across teams.
Role-based access, separation of preparation and approval, versioned rules, an action history, duplicate protection, reconciliation, alerts and a named recovery owner. Private deployment or customer-controlled infrastructure can be scoped where needed. These are design requirements to validate, not an unsupported promise of perfect source data or regulatory compliance.
Specific answers to help you judge the fit, the information needed and the decisions your team keeps.
Compare the agreed delivery date or latest confirmed promise with receipts and supplier updates, preserving when each was received. An old expected date is not fresh confirmation. Define how partial receipts and revised promises affect the open quantity before using it in purchasing or customer availability decisions.
Only under rules that account for source freshness, your receiving time and any onward fulfilment constraints. A supplier estimate should remain identifiable as an estimate. Where confirmation is missing or the date changes, affected customer promises need review rather than quietly inheriting an increasingly unreliable ETA.
It can prepare a suggestion showing remaining demand, open supply and the reason another source is being considered. Purchasing authority remains explicit. Check existing commitments and cancellation conditions before approving a replacement, otherwise a late delivery and its replacement can create duplicate stock and spend.
Compare equivalent measures such as confirmed-date adherence, quantity received and frequency of revised promises. Keep cancelled orders, partial deliveries and different product lead times visible. A supplier ranking should show its data coverage and definitions, rather than treating every missing receipt as the same kind of supplier failure.
Start with an agreed supplier group and accessible PO, receipt and promise-date records. Test partial receipt, cancellation, stale status and conflicting quantity reports. Track how quickly risk becomes an owned action, plus duplicate orders and emergency freight; do not count earlier warning as a resolved supply problem.
Automate supplier stock updates across your POS and ecommerce store. Separate local stock, supplier availability and reservations before publishing a fulfilment promise.
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