Keep open quotes, stock allocation and delivery promises aligned when a supplier changes stock, cost or campaign terms.
A walk-in sale takes the last local unit. An online order is still open, and the supplier campaign ends tonight.
Source timestamps, reservations, price validity, margin thresholds and authority to change an accepted promise. A supplier quantity is not a reservation.
Connect to existing systems where their APIs and permissions allow. Rules, approvals, reconciliation and recovery are agreed before any production write. AI may extract or classify; validated business rules control consequential actions.
Illustrative rules and records. This demonstration does not connect to your systems or claim a measured client result.
Track affected open orders, time to resolve and contribution margin after freight, discounts and credits. Model handling time here; measure margin separately.
Capture a representative baseline, including difficult cases. Compare the same work mix after release and count review, rework and upkeep. Agree a measurement period that fits your volume.
The decisions and evidence to settle before a production rollout.
Keep owned stock, reservations and supplier availability separate. A supplier feed needs a freshness check, fulfilment policy and any order confirmation required before a delivery promise. A stale or missing feed should make availability uncertain rather than quietly keeping the last positive quantity.
An agreed policy distinguishes new enquiries, unaccepted quotes and accepted orders. A new supplier price must not silently rewrite a customer’s accepted terms. Recalculate the affected margin, identify the owner and prepare an authorised alternative or customer discussion where the original promise can no longer be met.
Compare the same supplier batches and order mix before and after launch. Track source freshness, mismatches, orders held for investigation and human handling time, including exceptions. Fewer manual edits alone do not establish more accurate availability or improved fulfilment.
Start with one supplier and one order channel. Detect changes and prepare decisions in review mode before enabling stock or price updates.
We first check what your current software already supports. Where it fits, n8n can coordinate steps alongside native integrations and custom code. You do not need to choose the technology before describing the problem.
The scope identifies data access, credentials, approvals, monitoring, failed-action recovery, hosting, licence costs and who maintains the system. Handover covers the agreed workflow definitions, code, operating notes and access. Customer-controlled infrastructure can be considered where appropriate.
n8n has cloud and self-hosted options; some team and governance features require a paid plan. The appropriate edition and responsibilities are confirmed during scoping. n8n deployment options.
