Education & training administration · Custom workflow design
Connect course enquiries, enrolment records and timetable changes
Support students and staff with current course information and complete administrative handovers. Admissions judgement and specialist student support stay with the authorised team.
For Training provider owner, student services manager or course administrator
Use student-system features for standard enrolment. Custom work helps when course requirements, document checks and timetable communications cross separate systems.
Connect the records you already use
Student and learning-management systems
Course dates, requirements and timetables
Application documents and service requests
Access, data quality and write permissions are checked during scoping. Integration availability depends on your systems.
Agree who can change rules, approve exceptions and authorise each write. Keep a history of source records, rule versions and action results. Detect partial failures, reconcile before retrying and assign unresolved cases to a named owner.
AI can extract, classify and prepare information. Validated rules and agreed permissions govern consequential actions; missing evidence triggers review. Test normal cases, exceptions and recovery against acceptance criteria before launch.
Related operating experience
See the foundations running at G3.
G3 is our founder’s retail and venue business in Melbourne. Explore relevant capabilities and their boundaries; your industry’s rules still need their own design and validation.
Start with a sanitised example, the result you need and one awkward case. We will map a bounded first implementation.
Can the system decide whether a student is eligible?
It can compare supplied information with approved requirements and highlight gaps. Exceptions, admissions judgement and recognition decisions need the authorised staff.
Can it handle sensitive student support requests?
It can recognise the need for the defined specialist route and capture only necessary information. It should not replace safeguarding or professional support.
What is a manageable first enrolment workflow to automate?
Choose one course intake and its approved document checklist, enquiry templates and responsible admissions team. Include incomplete and contradictory applications in the review examples. Confirm what the student system can read or update before enabling document requests or status changes; receipt of documents stays separate from admission.
How would a timetable change reach affected students and staff?
Link the approved change to the exact session, cohort, room and instructor, including any accessibility or practical-equipment constraints. Check eligible replacements before issuing updates. Keep a record of which destination accepted the change and assign failed or unconfirmed communications for follow-up rather than treating preparation as delivery.
Do we need an ongoing Canvo subscription?
No mandatory Canvo subscription. An agreed implementation includes 12 months of support for the delivered workflows, defects and minor compatibility changes to existing integrations. Optional proactive care and further development are scoped separately. Software, hosting and API costs remain separate.
Your operation, your rules
Bring the handoff that keeps going wrong.
Free workflow review. A$950 ex GST diagnostic. A bounded first deployment from A$4,900 ex GST, with 12 months of included support for the agreed implementation.
